Essential Landlord Inventory Checklist for 2025
Stay compliant and protect your rental property in 2025 with this essential landlord inventory checklist. Learn what to include, when to update it, and how to avoid costly disputes.
Introduction
If you’re a landlord in 2025, having a clear and accurate inventory has never been more important. With stricter deposit protection rules and tenants becoming increasingly aware of their rights, a poorly prepared inventory could cost you hundreds—or even thousands—when a dispute arises.
To make things simple, we’ve created the Essential Landlord Inventory Checklist for 2025, so you can be sure nothing gets overlooked.
Why Landlords Need an Inventory in 2025
- Legal Protection – Deposit protection schemes like the TDS rely heavily on inventories when disputes arise.
- Transparency for Tenants – A signed report avoids misunderstandings and sets expectations from day one.
- Evidence in Disputes – Photos and detailed notes make your case stronger if damage occurs.
- Professionalism – A thorough inventory shows tenants you run a fair and well-managed property.
The Essential Landlord Inventory Checklist (2025)
General Property Condition
- Walls, ceilings, and floors (noting marks, scuffs, or damage)
- Doors, handles, and locks
- Windows, frames, and glazing
- Stairs and bannisters
Fixtures & Fittings
- Light fittings, switches, and sockets
- Radiators and heating controls
- Curtains, blinds, and poles
- Built-in wardrobes or storage
Furniture & Appliances (if furnished)
- Sofas, chairs, tables, beds, and mattresses
- White goods: fridge, freezer, oven, washing machine, dishwasher
- Smaller appliances (kettle, toaster, microwave if provided)
Kitchen & Bathroom
- Worktops and cupboards (inside & out)
- Taps, sinks, and drains
- Bath, shower, toilet, and tiles
- Extractor fans and mirrors
Safety & Compliance
- Smoke alarms and carbon monoxide detectors
- Fire extinguishers (if HMO)
- Gas & electric meter readings
- EPC and gas safety certificate noted in file
Outdoor Areas
- Garden condition (lawns, fences, sheds)
- Patios, driveways, and gates
- Garages or outbuildings
Tips for Landlords in 2025
- Use Photos & Video: A written description alone won’t always hold up in disputes.
- Record Meter Readings: Protects you from being billed for usage you didn’t cause.
- Get Tenant Sign-Off: Ensure tenants confirm and sign the inventory at check-in.
- Hire a Professional Clerk: Independent clerks provide neutral reports, trusted by adjudicators.
Conclusion
A landlord inventory is more than a formality—it’s your best protection against disputes in 2025. By following this checklist, you’ll safeguard your property, maintain fair relationships with tenants, and ensure deposit claims are backed by solid evidence.