Top 10 Reasons to Hire an Inventory Clerk for Your Rental Property
Thinking of managing rental inventories yourself? Discover why hiring a professional inventory clerk saves landlords time, money, and stress while protecting tenants and deposits.
Introduction
When it comes to renting out a property, one of the smartest moves a landlord can make is hiring an inventory clerk. While it’s possible to create a checklist yourself, professional clerks bring expertise, neutrality, and thoroughness that can make all the difference if disputes arise.
In this post, we’ll cover exactly what an inventory clerk does and why their services are invaluable to both landlords and tenants.
What Is an Inventory Clerk?
An inventory clerk is a trained professional who inspects properties at the start and end of tenancies. Their main role is to:
- Compile a detailed inventory report listing all items and their condition
- Carry out check-in and check-out inspections with tenants
- Provide unbiased evidence in the event of a deposit dispute
10 Reasons to Hire an Inventory Clerk
1. Unbiased Reports
Unlike landlords or letting agents, inventory clerks are independent. This neutrality ensures reports are fair and more likely to be trusted in disputes.
2. Thorough Detail
Clerks are trained to notice everything—from scuffed skirting boards to meter readings. Their eye for detail prevents arguments later.
3. Legal Protection
Inventory reports are vital evidence under the UK’s Tenancy Deposit Scheme (TDS). Without one, landlords risk losing deposit disputes.
4. Time-Saving
Managing a rental property already takes time. Outsourcing inventories means landlords can focus on finding tenants and maintaining their properties.
5. Professional Standards
Many clerks belong to associations such as AIIC (Association of Independent Inventory Clerks), ensuring high-quality, recognised reports.
6. Photographic Evidence
Professional clerks include extensive photographs (and sometimes video) in their reports—something most DIY landlords overlook.
7. Tenant Confidence
A clerk’s involvement reassures tenants that the process is impartial. This can improve landlord–tenant relationships.
8. Avoiding Costly Mistakes
A missing or poorly written inventory can cost landlords hundreds—or even thousands—if damage goes unrecorded.
9. Consistency Across Properties
For landlords with multiple properties, clerks ensure reports are consistent and standardised.
10. Stress-Free Check-Ins & Check-Outs
Clerks handle the paperwork and inspections, reducing stress for landlords and ensuring smooth tenancy transitions.
How Much Does an Inventory Clerk Cost?
Prices vary depending on property size and location, but most professional inventory clerks charge between £70–£150 per report. Considering the potential savings in disputes, it’s a small investment for significant protection.
Conclusion
Hiring an inventory clerk is one of the best ways landlords can safeguard their property and deposits while keeping things fair for tenants. Neutral, detailed, and legally recognised reports make the small cost worthwhile.